1) Mind your manners – use please and thank you; address people you don’t know as Mr., Mrs., or Dr.
2) Watch your tone – “accent or inflection expressive of a mood or emotion” this is very difficult to do in writing. Try to come across as respectful, friendly and approachable.
3) Be concise – Get to the point of your email as quickly as possible however, be sure not to leave out important details.
4) Be professional – Stay away from abbreviations and don’t use emoticons. Always use a professional email address.
5) Use correct spelling and grammar – Use a dictionary or spell checker and pay attention to basic rules of grammar.
6) Ask before you send an attachment – Because of computer viruses, many people won’t open attachments unless they know they send. Before you send an attachment, ask the recipient if you may do so.
7) Wait to fill in the “to” email address – Doing this will keep you from accidentally sending an email prematurely, giving you time to proof read your email and make sure it is exactly the way you want it.
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